Part-Time Medical Assistant / Front Desk Coordinator at Sirena Medical Aesthetics

Sirena Medical Aesthetics is an award-winning boutique medical spa dedicated to helping patients look and feel their best through exceptional patient care, natural results, and personalized treatment plans.

We are seeking a positive, energetic, and dependable Part-Time Medical Assistant / Front Desk Coordinator who enjoys working with people and thrives in a fast-paced, team-oriented environment. This position is cross-trained to support both our providers and front desk, helping ensure every patient receives an outstanding experience from the moment they arrive until they leave.

Responsibilities

• Prepare treatment rooms and equipment before the start of the day and ensure rooms are properly cleaned and reset at the end of the day.
• Welcome, greet, and educate patients on skincare products, treatments, memberships, and post-treatment care.
• Answer phones, schedule appointments, and assist with patient check-in and check-out.
• Maintain a clean, organized, and welcoming environment throughout the medical spa, including treatment rooms and common areas.
• Develop a strong understanding of Sirena's services, products, memberships, and promotions.
• Confidently answer patient questions and help guide patients toward appropriate treatments and skincare recommendations.
• Support providers by verifying patient information, reviewing medical history, obtaining treatment consents, and preparing patients for procedures.
• Prepare treatment trays, rooms, and equipment for injectable, laser, body contouring, and aesthetic procedures.
• Obtain pre- and post-treatment photography and upload images to patient charts.
• Review pre- and post-treatment instructions with patients and ensure all required documentation is completed.
• Maintain treatment room inventory and notify management when supplies need to be reordered.
• Assist with inventory management, stocking supplies, and maintaining medical equipment according to office protocols.
• Capture treatment photos and videos (when appropriate), ensure photo/video consents are completed and up to date, and upload images to the patient's chart.
• Follow all HIPAA, OSHA, infection control, and safety protocols.
• Perform additional administrative or clinical duties as assigned to support daily operations.

Experience

Experience preferred but not required:

• Experience in a medical, dental, or service-based office
• Strong customer service or hospitality background

To Apply

If you're excited about this opportunity, please submit your resume along with a cover letter answering the following questions:

• What attracts you most about this position?
• What are your goals over the next 3–5 years?
• What makes you a strong fit for this role?

Only applicants who follow the application instructions will be considered.

Please apply through Indeed only. No walk-ins or phone calls, please.