Front Desk Patient Coordinator at Russak Dermatology Clinic

Full-Time Patient Coordinator – Luxury Dermatology & Aesthetic Center

Russak Dermatology Clinic (RDC) is a patient-centric practice dedicated to delivering advanced dermatological and aesthetic treatments with compassion, innovation, and a holistic approach. Founded by Dr. Julie Russak, we prioritize trust, empathy, and personalized care—both in how we treat our patients and how we support our staff. At RDC, we believe that an empowered team paves the way for transformative patient experiences.

We are seeking an energetic, refined, and caring Patient Coordinator to join our growing luxury cosmetic and medical dermatology practice & spa/aesthetic center. This role is ideal for a highly organized, tech-savvy, and customer-focused individual who thrives in a fast-paced, high-end environment.

Join our team and be part of a dynamic, patient-centered environment where professionalism and luxury service meet. If you're passionate about skincare, aesthetics, and high-end patient care, we'd love to hear from you!

Key Responsibilities

• Greet and assist patients with check-in/out, inquiries, and scheduling.
• Manage appointments, verify insurance, and maintain accurate records.
• Process payments, apply rewards points, and track balances.
• Respond to calls, texts, emails, and appointment requests promptly.
• Maintain a clean, organized front desk and stocked supplies.
• Support providers with patient charts, documentation, and cosmetic treatment education.
• Process consents, handle cancellations/waitlists, and complete end-of-day reports.

Qualifications & Skills

• Experience: Front desk or patient coordinator role (medical/dermatology preferred).
• Technical: Proficient in Microsoft Office, Google Docs, Dropbox, and EMR/scheduling software.
• Communication: Strong verbal and written skills; professional and personable.
• Organizational: Detail-oriented, able to multitask, and work independently.
• Interpersonal: Builds rapport with patients and provides expert guidance on treatments and skincare.
• Compliance: Adheres to HIPAA, maintains confidential records, and monitors inventory.
• Team Player: Contributes to meetings, shares insights, and supports practice improvements.
• Personal Attributes: Patient-focused, compassionate, and eager to learn and grow in aesthetics.

What We Offer

• Positive Work Culture: An inclusive, supportive environment where every team member is encouraged to share ideas and grow.
• Professional Development: Access to ongoing training, workshops, and seminars on cutting-edge regenerative aesthetic treatments.
• Competitive Compensation & Benefits: We offer a comprehensive benefits package, paid time off, and aesthetic perks.
• Opportunity for Impact: Shape the patient journey at one of the premier dermatology practices, contributing to happier, healthier lives.

Benefits

• Employee discount
• 401(k)
• 401(k) matching
• Paid training
• Paid time off
• Paid sick time
• On-the-job training

Work Schedule

Candidate will be needed to work in-office Monday-Friday, standard business hours. This is not a remote position.

How to Apply

If you are passionate about patient care, holistic skincare, and innovative regenerative therapies, we'd love to hear from you! Please submit your resume and a brief cover letter detailing your relevant experience and interest in the Regenerative Aesthetics Coordinator role.

• Apply on Indeed

Join us at Russak Dermatology Clinic, where you'll help transform the patient experience and be part of a team that believes in compassionate care and continuous innovation.

Note: Only shortlisted candidates will be contacted for an interview. Thank you for considering Russak Dermatology Clinic as your next career destination.