Aesthetics Coordinator at RejuvaMed

Job Description

Company Overview

The Aesthetics Coordinator at RejuvaMed serves as the first point of contact for clients and is instrumental in delivering a premium, medically guided aesthetic experience. This role blends concierge-level customer service with strong administrative execution, supporting both clinical providers and business operations.

Job Summary

We are seeking a dedicated and detail-oriented Aesthetics Coordinator to join our team. The ideal candidate will possess excellent organizational skills, aesthetics office experience, and a passion for supporting patient care within a dynamic aesthetic practice. As an essential member of our team, you will coordinate patient appointments, facilitate communication between patients and providers, and ensure smooth daily operations to enhance patient satisfaction and clinic efficiency.

Client Experience & Brand Representation

Deliver a high-touch, luxury client experience from initial inquiry through post-treatment follow-up
Serve as the face of RejuvaMed, ensuring every interaction reflects professionalism, warmth, and expertise
Manage front desk operations, including greeting clients, check-in/check-out, and maintaining a polished environment

Scheduling & Patient Coordination

Optimize provider schedules to maximize efficiency and revenue
Coordinate consultations, treatments, and follow-ups with attention to detail
Confirm appointments, manage cancellations, and maintain waitlists

Administrative & Operational Support

Maintain accurate electronic medical records and client profiles
Process payments, financing options, and package sales
Support inventory management for skincare products and medical supplies
Ensure compliance with HIPAA and clinic policies

Sales & Client Retention

Confidently educate clients on RejuvaMed services, treatment plans, and medical-grade skincare
Recommend memberships, packages, and promotions aligned with client goals
Support conversion of consultations into booked treatments
Build long-term relationships to drive retention and referrals

Team Collaboration

Partner closely with providers to ensure seamless patient flow
Communicate client preferences, concerns, and treatment history effectively
Contribute to a positive, team-oriented culture focused on excellence

Qualifications

3-5 years of experience in a medical aesthetics clinic, med spa, dermatology, or luxury service environment
Strong understanding of aesthetic treatments (e.g., injectables, laser, skin rejuvenation) required
Proven ability in client service, sales, or front desk coordination
Experience with EMR and scheduling systems
High level of organization and attention to detail
Bachelor's Degree Required

Compensation & Work Details

Pay: $25.00 per hour

Education:

Bachelor's (Required)

Experience:

Direct: 3 years (Required)

Work Location: In person

Integrative Spine and Sports

About Integrative Spine and Sports

Additional Details

Contact

Location

Jobs at Integrative Spine and Sports

Aesthetics Coordinator