Operations & Administrative Assistant at

We are a leading high-end nail salon in Midtown Manhattan specializing in Russian manicures, featured in Vogue. We're looking for a reliable, detail-oriented Operations & Administrative Assistant to help keep our daily operations running smoothly.

Key Mission

Your primary responsibility is to manage back-office operations — so our front-of-house team can focus entirely on delivering excellent service to our clients.

Key Responsibilities

• Information Systems: Help maintain and improve our IT systems (Boulevard, Zendesk); keep data accurate and generate reports as needed.
• Facility & Equipment: Keep equipment functional; coordinate repairs, cleaning, safety systems, and general salon upkeep (incl. Wi-Fi and music).
• Finance: Process payments, help manage vendor relationships, support payroll (with our accountant), and resolve client payment issues.
• Inventory: Manage purchases and stock levels; ensure supply of materials; perform regular audits.
• HR Support: Assist with hiring, onboarding, internal communication, work schedules, and workplace safety.
• Legal & Compliance: Help keep licenses, permits, and insurance up to date; support inspections and paperwork.
• General Admin: Help solve day-to-day operational or technical issues to keep the salon running smoothly.

What We're Looking For

• No prior experience required — we'll train you. Ideal for someone early in their career looking to grow into an operations role.
• High attention to detail and a meticulous, methodical approach to work.
• Comfortable with spreadsheets and data entry (Excel, Google Sheets).
• Enjoys structured, process-oriented work and can stay focused on repetitive tasks.
• Strong problem-solving mindset; reliable and punctual.
• Fluent in both English and Russian — required for daily communication with our team and clients.